Information available from Rhossili Community Council (RCC) under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do    (Organisational information, structures, locations and contacts).

(hard copy and/or website)

 

 

Who’s who on the Council and its Committees

Rhossili Community Council (RCC) consists of seven elected members, who are volunteers and resident in the community.  We are part of the Gower web-site and details of RCC are given at:

www.gowercc.org.uk/rhossili/council.htm

 

The Clerk is:

Caroline Johnson
Hampstead, Rhossili, Swansea, SA3 1PL

email: rhossilicc@gmail.com
phone: 01792 391775


No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Contact details available on RCC website at:

www.gowercc.org.uk/rhossili/council.htm

Location of main Council office and accessibility details

N/A

 

Staffing structure

RCC only employs a Clerk for details see RCC website

 


 

Class 2 – What we spend and how we spend it

(hard copy and/or website)

 

Annual return form and report by auditor

Advertised on RCC notice-boards and available to the public for consultation (according to the legal requirements).  A summary sheet of the year’s finances given on RCC web-site –

http://www.gowercc.org.uk/rhossili/freedomofinformation.html

 

No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Finalised budget

See minutes for budget details

Precept

See minutes for details of decision on precepts (minutes availability see below). Current precept (April 08 to March 09) stands at £1,935.00p

Borrowing Approval letter

N/A

 

Financial Standing Orders and Regulations

 

No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Grants given and received

All grants given or received are recorded in our minutes (minutes availability see below).

List of current contracts awarded and value of contract

All contracts are discussed at meetings and minuted.

Members’ allowances and expenses

No allowances are agreed.  See minutes for details of all other expenses (minutes availability see below).


 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

 

Community Plan (current and previous year as a minimum)

N/A

 

Local charters drawn up in accordance with WAG, OVW & WLGA guidelines

N/A

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy or website)

All decisions are recorded in our minutes (minutes availability see below).

No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)

Normal RCC meetings are held every second Tuesday of each month (excluding August) and advertised on all RCC notice-boards.  Any extra-ordinary meetings are advertised according to legal requirements (ie at least 5 days in advance of the meeting) on all RCC notice-boards.

Agendas of meetings (as above)

All meetings and their agendas are advertised on the website and RCC notice-boards.


 

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

(hard copy or website)

All decisions are recorded in our minutes and as such they are available at: http://www.gowercc.org.uk/rhossili/minutes.php

All previous minutes are archived in paper form and available from the Clerk on request.  All minutes are available in hard copy.  Any printed copies requested are charged.

No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

All reports presented to council meetings are recorded in our minutes (minutes availability see above).  Copies of reports are held for 1 year and available on request from the Clerk

Responses to consultation papers

All responses to consultation papers presented to council meetings are recorded in our minutes (minutes availability see above).  Copies of these responses are held for 1 year and available on request from the Clerk

Responses to planning applications

All responses to planning applications presented to council meetings are recorded in our minutes (minutes availability see above).  Copies of responses are available on request from the Clerk

Bye-laws

N/A

 


 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

(hard copy or website)

 

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

 

 

RCC has adopted the ‘Local Authorities (Model Code of Conduct) (Wales) Order 2008.

 

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

N/A

 

N/A

N/A

None

None

This document

 

All complaints should be made to the Clerk or the Chair of RCC.  All complaints will be brought before the RCC meetings for consideration.

 

Information security policy

N/A

 

Records management policies (records retention, destruction and archive)

All records are retained for a calendar year.  Any item not destroyed are lodged with the Swansea archive.

 

Data protection policies

 

 

Schedule of charges )for the publication of information)

See below

 

Class 6 – Lists and Registers

 

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

 

None

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

None

 

Assets Register

None

 

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils)

None

 

Register of members’ interests

Held by Clerk

 

Register of gifts and hospitality

No gifts or hospitality have been given this financial year.  Any gifts or hospitality would be recorded in the minutes of the council

No charge for web-site information.  Printed copy of information on web-site see published schedule of charges.

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

(hard copy or website; some information may only be available by inspection)

 

A local newsletter is produced annually in  the Autumn

 

Allotments

N/A

 

Burial grounds and closed churchyards

N/A

 

Community centres and village halls

N/A

 

Parks, playing fields and recreational facilities

N/A

 

Seating, litter bins, clocks, memorials and lighting

N/A

 

Bus shelters

N/A

 

Markets

N/A

 

Public conveniences

N/A

 

Agency agreements

N/A

 

A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees)

N/A

 

 

 

 

Additional Information

N/A

 


SCHEDULE OF CHARGES

 

The preferred method of supplying information is electronically by e-mail.  There is no charge levied for this service.  Charges associated with other methods of supplying in formation are given in the table below.

 

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost to RCC

 

Photocopying @ 30p per sheet (colour)

Actual cost to RCC

 

 

 

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

 

 

 

Other